Virology Laboratory Administration Manager

(Ref#: 209337)

University of Washington: Medicine

  • Administration & Management - Non-Academic
Job Type/Arrangement:
  • Full Time

  • Laboratory Medicine and Pathology has an outstanding opportunity for a full-time (100%, 40 hours per week), DAY shift, LABORATORY ADMINISTRATION MANAGER. This position will be in the Greninger Laboratory, which performs research within the fields of clinical virology and microbiology, including virus-host interactions, bacterial genomics, and viral genomics, transmission, and discovery. This position has full operational oversight of the Greninger Laboratory and is critical to ensuring that the needs of the laboratory are met so that research and funding are fully supported and enhanced. They will play a key role in project managing contracts and the grants funding is being utilized appropriately to ensure compliance. This position participates in grant copy editing to maintain and acquire grant funding streams and will review and approve operational and capital expenditures.


Grants Administration and Financial: Oversee and boost laboratory finances by:

  1. Grant copy editing to ensure proposals accurately reflect impacts to public health research, are concise and polished, and duly reflect the funder’s requirements.
  2. Project managing existing grant and contract projects. This includes interpreting grants to ensure the laboratory is using the funds appropriately and entirely so that the laboratory does not lose revenue from these sources.
  3. Approve operational and capital expenditures, analyzing financial data, and preparing statistical and budget reports.
  4. Responsible to make recommendations and take appropriate corrective action.
  5. Process reimbursements.

Oversee services supporting the Laboratory operations, including:

  1. Laboratory management: Oversee facility and building maintenance services provided within the laboratory.
  2. Oversee and manage acquisition of laboratory equipment and supplies by reviewing and planning for equipment upgrades/replacement and ordering products. Build relationships with vendors to capture bulk discounts, negotiate with sales representatives, standardize equipment purchases, and resolve any concerns related to vendor contracts and service agreements.
  3. Responsible for ensuring that the appropriate computer support for server and desktop computers are monitored and acted upon when there are any issues. Responsible for taking and acting upon the recommendation and direction of IT.
  4. Develop, implement and manage internal procedures for the temperature monitoring system within the Laboratory. Accountable as the primary point of contact for communication between the system vendor technical support and laboratory personnel and action on resolution.
  5. Manage rotations within the laboratories.
  6. Oversee and manage acquisition of laboratory equipment and supplies to capture bulk discounts, preferred vendors and suppliers, and standardize equipment purchases, including meeting and negotiating with sales representatives to address laboratory needs.
  7. Manage review and strategic planning for equipment upgrades and replacement.
  8. Oversee and manage laboratory projects to ensure compliance with institutional, federal, state, and local policies and regulations. Oversee Quality Assurance activities of clinical research projects within the laboratory including document control process and procedures. Accountable for any actions, updates, or resolution.
  9. Responsible for support and coordination of hiring and laboratory onboarding processes of staff and student. Develop and maintain monitoring tools and reports that provide appropriate indicators of performance. Provide leadership feedback and/or resources of the indicators of performance.
  10. Approve operational and capital expenditures, analyze financial data, prepare statistical and budget reports, and make recommendations and/or take appropriate corrective action.

For specific benefits information, please visit:
Education Requirement:
Bachelor's Degree in Science or other related field, experience may substitute for education. Three years relevant laboratory experience which may include, but not limited to, lab administrative support, hands-on laboratory bench work and leadership of personnel.
External job URL:
South Lake Union
Laboratory Medicine & Pathology
850 Republican Street
Seattle , WA 98109
Rebecca Caulfield,